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CODE OF CONDUCT

 

PURPOSE

To foster a professional environment; to inculcate in its membership respect for each other and the Club; and to demonstrate its commitment to enhancing the Club’s reputation, standing, and influence in the community, the Executive Board (the “Board”) of the Republican Women’s Club of Mason County (the “Club”) establishes the following Code of Conduct:

 

CAUSE FOR REVOCATION OF MEMBERSHIP

Without prejudice to its privileges and responsibilities under the Bylaws, the Board enumerates the following non-exhaustive list of behavior that may, at the Board’s discretion, be cause for termination of membership in the Club:

 

  1. Physical, verbal, sexual, or emotional harassment or threats of harassment against the Club or any Member, Guest, Speaker, or Host Facility including Owner or Staff.

  2. Fraud, libel, or slander against the Club or any Member, Guest, Speaker, or Host Facility including Owner or Staff.

  3. Unethical or illegal behavior inside or outside Club activities that impugns the reputation of the Club or any Member, Guest, Speaker, or Host Facility including Owner or Staff.

  4. Embezzlement of Club funds or the use of Club funds for purposes that have not been approved by the Board.

  5. Misuse of real or intangible Club property (e.g., personal data of Members) for non-Club-related purposes.

 

STANDARDS OF DECORUM

The Club recognizes the need to demonstrate tangible respect for its Members, Guests, Speakers, Host Facilities, and itself. As such, the Club expects its members to act in a congenial yet professional manner while engaged in Club-related activities. Deviations from this standard of behavior may result at the discretion of the Board, in a member being denied entry to an event or asked to leave, and in the revocation of membership privileges, without refund of dues.

DUES POLICY

 

1. Dues Term

Annual dues are payable beginning in January of each calendar year and are not prorated for any portion of the year.

 

2. Membership Levels

The Club maintains the following levels of active membership:

            a. Voting Memberships (Women Only)

            The following membership levels are available to women and include voting rights:

  • General Membership: Twenty-five dollars ($25.00)

  • Gold Membership: Seventy-five dollars ($75.00)

  • Platinum Membership: One hundred dollars ($100.00)

            b. Non-Voting Membership

            The following membership levels do not include voting rights:

  • Non-Voting Membership: Fifteen dollars ($15.00), designated to the Club’s general fund

  • Men’s Membership: Men may enroll at any membership contribution level; however, all men’s memberships shall be non-voting, regardless of the amount paid.

 

3. Allocation of Dues

Of the total amount paid for any membership:

  • Twenty-five dollars ($25.00) shall be allocated to membership dues; and

  • Any remaining balance may be designated by the member to the general fund, charity fund, or campaign fund, subject to applicable law.

  1. Charity Fund is a fund that club uses to make donations to non profit Guest speakers

  2. Campaign fund is a fund used to help endorsed candidates in their campaigns

 

4. Compliance with Campaign Finance Rules

In accordance with Public Disclosure Commission (PDC) rules, the Club shall not pass through, earmark, or otherwise designate funds for contributions to any specific political candidate.

ENDORSEMENT POLICY

 

1. Purpose

The purpose of this Endorsement Policy is to establish clear, transparent, and fair procedures for evaluating and endorsing candidates, ballot measures, and legislation that align with the mission and values of the Republican Women’s Club of Mason County (“the Club”).

 

2. Eligibility for Endorsement

The Club may consider endorsing:

  • Candidates for local, state, or federal office.

  • Ballot measures or propositions.

  • Legislation or policy initiatives.

A candidate or measure must be relevant to the geographic area or policy priorities of the Club.

 

3. Requirements for Candidates Seeking Endorsement

Candidates requesting endorsement must:

  1. Participate in a Question & Answer session if requested.

  2. Disclose any conflicts of interest or major campaign contributors upon request.

  3. Agree to allow the Club to publicly announce the endorsement if granted.

 

4. Voting Procedures

  1. The Executive Board (EBoard) will present the recommendations for endorsements to the membership for a vote of approval.

  2. Voting Method: Votes may be taken by:

    • In-person show of hands.

    • Secret ballot (at the discretion of the EBoard).

  3. Threshold for Endorsement:

    • Endorsements require a majority affirmative vote of those voting.

    • “No endorsement” is an available option.

 

5. Conflicts of Interest

Members must disclose any personal or financial conflicts of interest before participating in endorsement decisions.
Board members and officers must recuse themselves from deliberations where a conflict exists.

 

6. Revocation of Endorsement

The Club may revoke an endorsement if the endorsed candidate or measure:

  • Contradicts the Club’s stated values,

  • Engages in misconduct, or

  • Requests withdrawal of the endorsement.

Revocation requires the same voting threshold as endorsement.

 

7. Use of Club Name

Once endorsed, candidates may publicly reference the Club’s endorsement.
Unauthorized use of the Club’s name, logo, or branding is prohibited.

 

8. Amendments to the Policy

This policy may be amended with a three-fifths vote of the Executive Board.

MEETING POLICY

1. Purpose

The purpose of this policy is to establish consistent procedures and expectations for the conduct of regular business meetings of the Club, ensuring efficiency, transparency, and respect for members’ time.

2. Meeting Schedule

  • The Club shall hold regular business meetings on the first Friday of most months, unless otherwise determined by the Board.

  • Special business meetings may be called at such time deemed necessary by the Board.

  • Any changes to the regular schedule shall be communicated to members in advance by email and/or on the website.

3. Meeting Structure and Timeline

Regular business meetings shall follow the schedule below:

  • 12:00 p.m. – 12:30 p.m.: Social Time

    • Informal networking and social interaction among members.

    • No official business shall be conducted during this period.

  • 12:30 p.m. – 1:00 p.m.: Business Meeting

    • The official business portion of the meeting.

    • The meeting shall be called to order promptly at 12:30 p.m.

    • Business conducted may include, but is not limited to:

      • Approval of prior meeting minutes

      • Officer and committee reports

      • Old and new business

      • Motions and voting, as applicable

    • The business meeting shall conclude no later than 1:00 p.m.

  • 1:00 p.m.: Program Portion

    • Educational, guest speaker, or program activities begin promptly at 1:00 p.m.

    • No additional Club business shall be conducted during the program portion unless previously approved.

4. Attendance and Participation

  • Members are encouraged to arrive on time to ensure quorum and efficient conduct of business.

  • Only members in good standing may vote or make motions, in accordance with the Club’s bylaws.

  • Guests may attend the social and program portions unless otherwise restricted.

5. Agenda and Preparation

  • An agenda should be prepared and made available to members prior to the meeting whenever possible.

  • Requests to add an item or report to the agenda must be submitted to the President or other member of the Board at least two weeks before the meeting.

  • Attendees that wish to have an announcement made on their behalf must notify a Board member at least 15 minutes before the start of the meeting.

6. Conduct of Meetings

  • Meetings shall be conducted in a respectful and orderly manner.

  • The presiding officer shall ensure adherence to the agenda and time limits.

7. Exceptions

  • Special meetings, extended business sessions, or deviations from this schedule may be approved by the Board.

8. Review and Amendment

This policy may be reviewed and amended as needed by the Board.

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Member in Good Standing
A Member in Good Standing is a member of the Club who:

  1. Dues and Financial Obligations

    • Has paid all required dues in full.

  2. Compliance with Governing Documents

    • Abides by the Club’s bylaws, rules, regulations, and policies, as amended from time to time.

  3. Code of Conduct

    • Has not engaged in conduct that violates the Club’s Code of Conduct, and

  4. Active Membership Status

    • Has not resigned or had membership terminated.

A Member in Good Standing shall be entitled to all rights and privileges applicable to the member’s class of membership under these Bylaws. Only those Members in Good Standing who are designated as voting members shall be entitled to vote, hold elective office, or exercise any other rights reserved to voting members.

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                 2026 Mason County Republican Women's Club

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